Three days workshop on
Project Management in Human Resources
Coming soon.. Please contact customer care for new schedule at +1-510-857-5896
Course Description
Thanks to rapid change and the pressures of intense competition, more and more work has become project work. Changes in technology and in customer preferences have made work less routine and less repeatable - presenting new challenges for departments geared tactically for daily routines while at the same time, competitive pressures have forced work be done more quickly and with fewer resources.

As a Human Resources professional, you wear many hats within your organization. From policy and strategic thought to carefully administering of the many programs implemented, one thing is for certain, you do wear these many hats because your primary mandate is to always focus on the big-picture. To be successful, you need to allocate the precious resource of time to effectively negotiate for the allocation of people, processes and technology with few changes and near perfect management. You already know what it means to be a smart risk taker who can "turn-on-a-dime" with meaningful decisions communicated into action. But do you know how to leverage risk so that it can be translated into meaningful, value added action your organization can rely on to move forward?

Why Should you Attend
Naturally, getting a project to deliver on time, within budget, and in line with quality standards requires savvy management. And, the bigger the project, the more challenging good management becomes.As a professional, you're expected to transform a vague concept into a measurable outcome by channeling a broad array of knowledge, skills, and resources toward a critical organizational goal.

This three-day workshop is a practical and comprehensive introduction to the many facets of project management specifically designed for the human resource professional. As a participant, you will be introduced to the fundamental principles behind the nuts and bolts of planning, scheduling, and budgeting as you work through the real world project to assess and recommend actions for complying with the new FLSA O/T Rules by December 1, 2016. You'll strengthen your skills and understand how to generate valuable benefits for your organization by achieving crucial results that align with organizational objectives. You'll discover the communication skills it takes to get ideas, instructions, and requests across quickly and accurately thereby minimizing development time. You will learn how to effectively use your resources to stay on top of deadlines and expenses, ways to rebound quickly from surprises and setbacks, and how to get the best from people who don't normally report to you. Everyone who attends this workshop will come away in a strong position to lead any project with confidence and discipline - from conception to completion.

Learning Objectives
  • Learn the imperative questions to ask before you even begin - get the information that will make certain you key in on what is expected, by when, and at what cost
  • Practice using the planning and scheduling tools that professional project managers use (GANTT charts, the critical path method, work breakdown structures, project management software, and others)
  • Discover the best practices for gathering your team, how to articulate the kind of skills, attitudes, and work habits you're looking for, and how to encourage your team to focus on your work and even a few ideas for how to deal with their rather reluctant bosses
  • Implement the controls and safety nets you need to establish early on: learn how to set (and meet) milestones, gain confidence to negotiate for new deadlines if necessary, motivate a team that's losing interest, and determine what to do when plans change midstream - or when the "Murphy factor" hits your project in a big way
Areas Covered
How to begin every project as an informed and ready driver of success
  • Goals? Objectives? Desired outcomes? How to determine precisely what your project is expected to accomplish
  • Essential elements of a Project Scope to be effective as a specification for action
  • Questions to ask that will bring any and all constraints - involving money, performance, deadlines - to the surface early on
  • Not all works deserves "project" status - the pros and cons of project management
Fail to Plan, Plan to Fail- how to develop a project with success in mind
  • Work Breakdown Structure - what it is, how does it work and how to use it to consolidate and prioritize tasks
  • How to determine the time it takes to do a task - How to determine realistic time frames for each task within the overall project
  • Gantt and Pert charts: 2 scheduling tools that can help you spot potential conflicts before they become a show stopper
  • Creating a budget that's realistic, manageable and flexible
How to set your project in motion
  • Put it in writing? Call a meeting? Send an email? Set up a one-on-one? Your communication options and when to use which ones
  • How to organize and manage productive team meetings
  • No news is not always good news. When you've got bad news - think facts and realistic action that encourages not disheartens
  • Ways to develop a "balanced team" -add innovation and lessen the dangers of "groupthink"
Why you need to keep a close watch on your project's progress
  • The importance of meeting milestones and the consequences of missing them
  • Mind Your Dollars and Cents - coping with cost overruns
  • "paralysis of analysis" and other red flags signifying troubled waters ahead
  • "Crashing" a project: what it means, predict its outcome using compression
Closing up shop - "delivery"
  • How to decide if your project has met all your objectives - key questions to ask yourself before making final delivery
  • How to ensure you've covered all the bases
  • Abandoned projects: the "salvage value"
Critiquing your performance and celebrating your success!
  • What went right - and why? What went wrong - and how would you do things differently? Any lessons or insights to share with your successors? How to use your outcome to evaluate your team's performance so that you can leverage your experiences for the next project
  • Keeping the project spirit alive within your organization by celebrating your success: Rewarding team members does not always mean financial costs. How to acknowledge your project's contribution (to your organization, perhaps even your industry), and create the kind of goodwill that makes people want to be a part of your next project team
Who can Benefit
  • Self-taught project managers seeking enrichment training and new skills
  • Project teams having trouble juggling their tasks and responsibilities
  • People with limited experience in spearheading a project
  • Anyone about to step into a project manager role for the first time
Agenda

Day 1 (8:00 am – 8:30 am: Registration Process)

Fundamentals of Project Management
Project Management and the HR Professional, a key competency (8:30 - 10:00)
  • Why Develop Your Project Management Skills
  • The World of HR Project Management
  • Typical Challenges in Managing HR Projects
  • Hallmarks of an Effective HR Project Manager
Project Management as a Process, a 4-Phase overview (10:00 - 12:00)
  • Defining and Organizing the Project
  • Planning the Project
  • Managing Project Execution
  • Closing the Project
Lunch 12:00 - 1:00

The Cast of Characters, Who's Who in Project Management (1:00 – 2:00)
  • Every Member of the Team has a Role
  • Characteristics of Effective Project Teams
Developing the Scope, Your Marching Orders (2:00 - 3:30)
  • A Mandate for Action
  • Clarifying Objectives
  • Making it Time Limited
  • Getting Specific About Project Scope
Charters, A Framework for Action and Important First Steps (3:30 – 4:30)
  • Decisions, Lots of Decisions
  • Tracking and Disposing of Unresolved Issues
  • Documenting Decisions and Actions
  • Creating a Communications Plan
  • Bringing People into Contact
  • Developing the Budget
Day 2 (8:30: Workshop Start)

Work Breakdown, From Huge to Manageable Tasks (8:30 – 10:00)
  • WBS Structure
  • Time and Resource Estimates
  • Assigning the Work
  • An Extended Example
  • Shall we proceed?
Scheduling the Work (10:00 – 11:30)
  • Putting the Horse Before the Cart, Examining the Relationships Between Tasks
  • Creating a Draft Schedule
  • Optimizing the Schedule
  • Using Scheduling Software
Adjustments and Trade-Offs, More Fine Tuning (11:30 – 12:00)
  • When Your Project Won't Fit
  • Challenging Assumptions
  • Revisiting Tasks and Times
Lunch 12:00 – 1:00

Managing Risk, Scanning the Hazy Horizon (1:00 – 2:00)
  • What is Risk Management
  • Identifying and Prioritizing Project Risks
  • Taking Actions to Avoid or Minimize Risks
  • Developing Contingency Plans to Handle Potential Setbacks
Project Adaptation, Dealing with What You Cannot Anticipate (2:00 – 3:00)
  • Sources of Unanticipated Risk – and Their Consequences
  • The Adaptive Management Approach
Getting Off on the Right Foot, Project Needs to Keep in Mind (3:00 – 4:30)
  • Why Launch Meetings Matter
  • Creating Integrative Mechanisms
  • Establishing Norms of Behavior
Day 3 (8:30: Workshop Start)

Keeping on Track, Maintaining Control (8:30 - 9:30)
  • Monitoring and Controlling the Project
  • Dealing with People Issues
  • Maintaining Communication
  • Handling Problems
The Closedown Phase, Wrapping It Up (9:30 – 10:00)
  • Performance Evaluation
  • Documentation
  • Lessons Learned
  • Celebration
Managing Varied HR Projects, Achieving Your Desired Results (10:00 -12:00)
  • Overview of Project Based Work Plans
  • Outsourcing HR Activities
  • Winning Executive Support for your HR Project
Lunch 12:00 - 1:00

Supporting Critical High-Level Projects, HR's Vital Role (1:00 - 1:30)
  • Developing a Crisis Management and Recovery Plan
  • Assisting with mergers and Acquisitions
  • Managing a Downsizing Initiative
  • Facilitating Cultural Change in Your Organization
  • Realigning Your Company's Performance Appraisal System
Next Steps, Honing Your Project Management Skills (1:30 - 4:30)
  • Exercise Based Activities outlining key steps in HR projects
  • Revisiting Key Principles and Practices
  • Learning from Your HR Project Management Experience
  • Enhancing Your Project Management Abilities

Cathleen Hampton - HR


Cathleen Hampton is a well-known and respected Human resources professional with more than 25 years' experience providing subject matter expertise and consulting services in the areas of risk and compliance. She is well versed in employment law under the FEHA and Title VII to include designing and conducting management training specifically related to discrimination, retaliation, and sexual harassment prevention. She has been responsible for responding to sexual harassment and other discrimination complaints. Ms. Hampton has conducted numerous investigations of harassment complaints and is considered a trusted advisor advising employers or employees regarding discrimination, retaliation, and sexual harassment prevention as well as providing expert guidance on development of policy and practice for companies.