Travel Pay - Best Practices to Comply with Federal Regulations

Duration: 100 Minutes
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Learn when and how you must compensate employees for travel time. Ensure you comply with the requirements under the Portal Act. Get an update on IRS travel expense documentation requirements. Clearly define when employee meals are 100% deductible and when they are only 50% deductible. Understand the limitations when personal and business travel and entertainment are mixed. Ensure your records will stand the scrutiny of a compensation or tax audit. Learn about employer liability for accidents of traveling employees.
Travel Pay
Instructor: Miles Hutchinson
Product ID: 506090
Objectives of the Presentation
  • How does employee exempt or non-exempt status under the FLSA affect travel compensation?
  • The Fair Labor Standards Act & Portal Act requirements regarding travel pay
  • What is the appropriate rate of pay for travel time?
  • When must commuting expenses be reimbursed
  • When is travel between assignments compensable?
  • Reimbursement and compensation rules for extended assignments at temporary locations
  • Specific rules for overnight travel
  • Travel, entertainment, gift & car expense reimbursements
  • Accountable Vs. non-accountable plan payments
  • The travel advance trap and how to avoid it
  • Employer policy manual-communicating travel policies
  • Employer's liability to employees and third parties for damages arising from company travel
Why Should you Attend
What are the rules regarding when an employee must be compensated for time and expenses incurred while traveling on company business? They are so complex and confusing! Issues include employee use of his or her own vehicle, use of company owned vehicles, proper administration of and accounting for travel pay, and the best way to handle suspected abuses by employees of an employer's travel & entertainment policy.

Experienced CGMA and businessman Miles Hutchinson will review the law regarding travel compensation and travel & expense reimbursement. He will provide practical guidance for reducing wage and hour claims and IRS scrutiny.

Who will Benefit
  • Financial Officers
  • Financial Analysts
  • Controllers
  • CFOs
  • Risk Officers
  • Payroll Managers
  • Staff with roles and responsibilities in payroll and expense reimbursement
Topic Background
Many employers believe no compensation is required for traveling on company business. This is a myth. Many employees are in fact entitled to their regular rate of pay and, sometimes, overtime pay when traveling on company business. The issues should be which employees must be compensated, what constitutes compensable travel time and why. Travel compensation is followed by the many questions about reimbursable expenses and required documentation. And what about the concept of Respondent Superior? When and why is the employer liable for the acts of its employees? How far does this liability extend? These are complicated questions to HR; payroll and risk managers should know the answers.
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  • Upon purchase of the recorded session a link will be updated on your OCP Account within 24 hours
  • Please click on the link to access the Recorded Session
  • Presentation handouts in downloadable PDF format will be updated on your OCP Account within 24 hours of the purchase of the product
  • Download the Certificate of Attendance and Purchase Invoice from your OCP Account after 48 hours of the product Purchase
  • Please share your valuable Feedback at the end of the session
Instructor Profile:
Miles Hutchinson is a CGMA (Chartered Global Management Accountant) and experienced businessman. He has been an auditor with PriceWaterhouseCoopers and the Chief Financial Officer of a $1 billion real estate development company. Miles is a professional speaker and consultant who has presented over 2,000 seminars and training sessions on a myriad of business and financial topics, like financial analysis and modeling, accounting, strategic planning, and compliance with the Sarbanes-Oxley Act.

He has over 35 years of practical experience in strategic planning, analysis and reporting. He is the author of several useful reporting and tax tools available at www.soxpolicies.com and www.salestaxadvisors.com. His clients include, Abbott Labs, Bank of America, Boston Scientific, Citicorp, Corning, the FBI, the FDA, the Federal Reserve, GE, Pfizer, Siemens, US Marine Corps, and the US Army. Please visit his web sites to see how you can further benefit from his expertise.
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