Microsoft Outlook Calendars and Tasks: Tips to Improve Your Time Management Skills

Duration: 75 Minutes
You can do more with Microsoft Outlook than just email! You probably use calendars in Outlook to keep track of meetings and appointments. But, do things sometimes seem like they're getting away from you? Are scheduling conflicts and missed meetings just a fact of your work life? Here's some help.
Microsoft Outlook Calendars and Tasks
Instructor: Melissa P Esquibel
Product ID: 508514
In this session, we will explore the Calendar app completely, covering ways to visualize calendar data and optimize calendar use. You'll see clever ways for you to set up your calendar to give you visual cues as to where your time is going and how to schedule intelligently to accommodate commuting to appointments, and normally unscheduled items like pre- and post-meeting activities. You'll also see different ways to work with others to schedule time, including the scheduling assistant and calendar sharing permissions. Discover the "free time trap" that can cause scheduling conflicts and how recurring meetings can be replaced with "repeatable" ones, using Quick Steps.

In the Tasks section, we'll go beyond just how to create to-do items, but how to actually set up Outlook as a Project Manager. How to collaborate on tasks and the different options for delegating work. Learn the traps of assigning tasks and how to work with other apps like SharePoint and OneNote to make working with others easier. You'll discover how to turn Outlook from a work creator into a time saver by knowing the right ways to utilize calendar and task functionality.

Objectives of the Presentation
Discover all the ways Outlook can help you manage your workload, boost your productivity and stay focused on projects and appointments. Use a program you're already familiar with to improve your efficiency. Get the most out of what Outlook has to offer with this webinar. Microsoft Certified Trainer Melissa Esquibel shows you how to:
  • Use calendar features that enable you to make clear decisions involving how you spend your time
  • Utilize tasks to track and assign work
  • Put Outlook to work as a project management tool
  • Insert other Outlook items, such as notes, emails and tasks
  • Set reminders for yourself
  • Color-code information
  • Keep track of it all with reminders and "at a glance" features
  • And much more!
Why Should you Attend
Your workday is subject to a feeding frenzy of time commitments and time wasters. It starts when you open Outlook. There are two powerful features you can use to keep you on track and optimizing your time. Even the most veteran users of Microsoft Outlook will learn tips, tricks and tools they never knew existed. These secrets will reduce duplication of effort, allow you to use your calendar data as a resource, rather than just a daily agenda. They will also allow you to use Outlook as a project management tool, rather than just a replacement for sticky notes or a legal pad with your daily to do items.

Areas Covered
  • The difference between calendar items and why it is important
  • How to prepare your meeting attendees to make the most of the expensive time
  • Scheduling time with others without guesswork
  • Using categories to make your calendar a visual tool rather than just an information store
  • How to apply categories in Tasks to give you the ability to manage multiple projects at the same time
  • Better ways to schedule recurring meetings
  • Alternatives to assigning tasks and losing control of the task item
Who will Benefit
  • Administrative Professional
  • Administrative Assistant
  • Manager
  • Supervisor
  • Tech Support
  • Help Desk
  • Operations Manager
  • Office Coordinator
  • Project Officer
  • Project Coordinator
$300
Recorded Session for one participant
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  • Upon purchase of the recorded session a link will be updated on your OCP Account within 24 hours
  • Please click on the link to access the Recorded Session
  • Presentation handouts in downloadable PDF format will be updated on your OCP Account within 24 hours of the purchase of the product
  • Download the Certificate of Attendance and Purchase Invoice from your OCP Account after 48 hours of the product Purchase
  • Please share your valuable Feedback at the end of the session
Instructor Profile:
Melissa Esquibel specializes empowering office software users to get the software to work for them, rather than the other way around. As a Microsoft Certified Trainer (MCT) and Microsoft Office Specialist Master (MOSM) with more than 25 years in business application technology, Melissa has a unique ability to make learning programs enjoyable and valuable. Her consulting career spans banking, engineering, construction, government, manufacturing, telecommunications, energy and insurance, which allows her to provide real-world examples and applications. She has enabled everyone from rocket scientists to real estate brokers to put the "productive" back in office productivity software. Her practice also includes business continuity planning, SharePoint governance, and information security policies. Melissa graduated summa cum laude from Strayer University with a Bachelor of Business Administration, majoring in Legal Studies.
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