4 Critical Training course materials on Payroll practices - California Style

California has a style all its own. This is especially true in the area of employment law. With arguably the greatest amount of wage and hour laws on the books of any state, processing payroll and keeping in compliance with California requirements can be a complex situation. Issues involving overtime, split shifts, call-backs, meals and meal periods, donning and doffing, travel time, local minimum wage and countless other potential snares and pitfalls await the unwary employer! If the payroll department fails to comply or commits the tiniest infraction, serious penalties can and do occur. OnlineCompliancePanel has compiled few webinar training programs exclusively for the State of California. These programs will help you keep yourself informed and educated on California requirements. Learn what you should know to protect yourself, your department and your company from these potentially disastrous situations!
Instructor: Vicki M. Lambert
Product ID: PACK70012

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Webinar Topics:


Who will benefit?

These webinar will be beneficial to the following:

Accounting Managers | Accounting Personnel | Accounts Payable Managers | Attorneys | Business Owners | CFOs | Compliance Managers | Controllers | Human Resources | Lawmakers | Payroll Professionals | Tax Attorneys | Tax Managers.


Instructor Profile:

Vicki M. Lambert, CPP is President and Academic Director of The Payroll Advisor™ a firm specializing in the training of payroll professionals. With over three decades of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert is a sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States as well as serving as an in-house trainer for businesses such as Sun Microsystems, Fox Studios, Disney, County of Riverside and the City of Hesperia.


Webinars included in the Package:

California Wage and Hour Law Compliance: Payroll Unique to the Golden State (Duration 90 minutes)

This 90 minute California Wage and Hour Compliance training will help you understand the complexities surrounding California Wage and Hour Law Compliance and how it affects the function of any payroll department or company that has employees in California.

It has been said that California has a style all its own. This is especially true in the area of employment law. With arguably the greatest amount of wage and hour laws on the books of any state, processing payroll and keeping in compliance with California requirements can be a complex situation. Issues involving overtime, split shifts, call-backs, meals and meal periods, donning and doffing, travel time, local minimum wage and countless other potential snares and pitfalls await the unwary employer! If the payroll department fails to comply or commits the tiniest infraction, serious penalties can and do occur.


Objectives of the Presentation:

To understand and be able to process payroll in California in compliance with current California wage and hour laws and regulations including:

  • Wage orders: How to determine which of the 17 wages orders applies to your company?
  • Overtime: CA has daily and weekly overtime and daily and weekly double time. Learn how to determine when its straight time, overtime or double time
  • Alternative workweeks: Are your employees eligible to have alternative workweeks and are employers required to offer them?
  • Minimum Wage: How do credits for meals and lodging or tips affect the current minimum wage for the state?
  • On call pay: Does CA require it for all employees all the time?
  • Reporting or show up pay: does the employer owe wages to any employee for just showing up to work? Even if there is no work to be performed?
  • Split shifts: Is there a monetary requirements to pay the employee extra if they work a split shift?
  • What are the requirements for posters and payday notices?
  • What must be included in the employee's paystub and what must be excluded?
  • What notices are required to be given to employees upon hire or if they are laid off or terminated. What if they go on leave of absence?
  • How often must employees be paid in CA? Does it apply to all categories of employees?
  • What methods are permitted to pay employees? Are there rules for direct deposit? Can employees be paid by payroll debit card?
  • What are the rules for paying out the final paycheck if an employee is terminated? Are they the same if the employee quits? How does either one affect the vacation time left on the books?
  • Are meal and rest periods required or left up to the employer's policies? If required what are the penalties if the employees does not receive his or her meal or rest period
  • Recordkeeping requirements including required time card punches
  • Permissible deductions from pay.

Overtime: California Style (Duration 90 minutes)

This webinar discusses the wage and hour requirements for calculating and paying overtime in the golden state.

California-The Golden State has a style all its own. That is certainly true when it comes to calculating overtime. One of only four states that require daily overtime it also requires employees to be paid double time on a daily and weekly basis. With arguably the greatest number of requirements to pay overtime on the books of any state, processing payroll and keeping in compliance with California overtime rules can be a complex situation. In addition to laws that are strictly Californian the Federal wage and hour laws may also apply. For example California does not have its own definition of "regular rate of pay" or "workweek" but follows the federal. So the person processing payroll in the state must understand not only California’s overtime requirements but the federal as well.


Objectives of the Presentation:

For the attendee to understand the requirements for calculating overtime and double time in California to ensure compliance with the state’s wage and hour laws. To ensure that those attending have a sound knowledge of the terms used in wage and hour law regarding paying overtime such as "regular rate of pay", "workweek" "fluctuating workweek" and "alternative workweek". To explain the calculations needed for when an employee is paid different rates of pay within the same workweek and is due overtime pay. To discuss the requirements for compensatory time off as opposed to make-up time and explain the difference between the two under California law. To show where California follows the federal standards and where it differs and how to determine which has priority.

  • Overtime: CA has daily and weekly overtime and daily and weekly double time. Learn how to determine when its straight time, overtime or double time and how to calculate it
  • The definition of a workweek and a workday and their effects on calculating overtime
  • Alternative workweeks: Are your employees eligible to have alternative workweeks and are you required to offer them
  • What are considered hours worked
  • How does California require employers to calculate the regular rate of pay
  • Do the eight exceptions to inclusion of payments in the regular rate of pay under the FLSA also apply in California
  • Compensatory time instead of overtime—is it permitted in CA
  • Handling make-up time properly
  • What to do when an employee is paid two or more rates in a work week
  • Overtime for piece workers and commissioned employees
  • What is California’s policy on fluctuating workweeks and overtime pay
  • Are meal and rest period sanctions included in the regular rate of pay
  • Tip credit and compulsory service charges and their effect on overtime
  • Wage orders and their requirements for overtime

Multistate Taxation: What Payroll Must Know Now (Duration 90 minutes)

This 90 minute webinar focuses the best practices and requirements needed to properly deduct and/or pay the state income tax, local taxes, and state unemployment insurance for an employee who lives and works in two separate states or who works in two or more states. Withholding taxes correctly can be an arduous task when an employee works and lives within one state. This task becomes more complex when the employee lives in one state and works in another. But if the employee works in two or more states this process can be overwhelming.


Objectives of the Presentation:

In this webinar we will discuss the handling of state taxes when an employee lives in one state and works in another, or works in two or more states simultaneously. This includes what taxes to be on the lookout for including locals, determining liability as an employer, how reciprocal agreements can play an important role in determining state withholding, the differences between resident and nonresident taxation, Form W-4 equivalents and state unemployment insurance.

A payroll professional must know the taxation and reporting requirements for all states where the company has employees working or in some cases, living. Which state gets the SUI tax and which gets the income tax for a nonresident working in the state? Does the state have disability insurance and is it done through an insurance company or through a payroll deduction? If the employee is working in two or more states how does the employer calculate the taxable wages for each state?

  • How to determine state withholding liability
  • Who is a resident
  • How reciprocal agreements affect taxation of wages
  • How state exemptions or credits affect withholding
  • Resident and nonresident taxation policies
  • The four factor test for state unemployment insurance
  • Income and unemployment taxation of Fringe benefits
  • Which states follow the Internal Revenue Code and which version
  • How to handle income and unemployment insurance taxation for employees working in multiple states
  • Supplemental withholding rates
  • Withholding requirements when an employee is in a state temporarily
  • Which states require the use of their own Withholding Allowance Certificate, which states allow either theirs or the Form W-4, and which states don’t have a form
  • Reporting wages for multistate employees on Form W-2

Fringe Benefits: Section 132 and Beyond (Duration 90 minutes)

This webinar discusses the proper taxation, if any for many of the various fringe benefits offered under Internal Revenue Code 132 and beyond. This includes such items as cell phones, prizes and awards, holiday gifts, employee discounts, small (De Minimis) cash and noncash items and employee achievement awards.

Fringe Benefits are important component for recruiting and keeping high quality employees. But offering those benefits may also bring complex situations regarding taxation and compliance. Employers that don’t know...or think they know but are mistaken...how to properly tax and report fringe benefits often bring serious financial consequences upon themselves and their companies. And it isn’t just the most complex benefits, such as stock options or third party sick pay that can cause the greatest concern to payroll departments and lead to taxation problems. But sometimes the simplest of benefits are the hardest to process properly.


Objectives of the Presentation:

For the attendee to learn and understand the 2014 IRS regulations for determining the taxation and reporting of the following fringe benefits offered under Section 132 of the Internal Revenue Code and beyond.

  • Working Condition Fringe Benefits
  • De Minimis Fringe Benefits
  • Employee Discounts
  • No additional cost services
  • Employee Achievement Awards for Length of Service and Safety
  • Prizes and Awards—Cash and Noncash
  • Cell phones
  • Gift certificates and gift cards
  • Holiday gifts
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